In collaborative projects, not everyone needs access to everything – and that’s exactly where well-structured roles and permissions come in. Whether you’re managing an Erasmus+ consortium, coordinating a Horizon Europe project, or running internal initiatives, AdminProject provides a clear and secure way to assign responsibilities and control access within your project team.
Let’s take a closer look at how User Roles and Permissions work in AdminProject. AdminProject solves this problem by enabling the assignment of an administrator role in a project.
Why Roles and Permissions Matter
Project teams often consist of people with different responsibilities. Giving everyone the same access can lead to confusion, mistakes, or even data breaches.
AdminProject solves this problem by enabling the assignment of an administrator role in a project.
This means:
- Sensitive data stays secure.
- Team members focus only on relevant content.
- Workflows become more efficient and transparent.
Managing Permissions – Quick Guide
Setting up and adjusting user roles in AdminProject is straightforward. Here’s how to get started:
- Go to the “Settings” tab in your project dashboard.
- The “People” section will appear.
- To invite new team members, type their email addresses into the invitation field – separate multiple emails with spaces, colons, or semicolons.
- Click “Invite”, then save the invitation box at the top of the screen.
- Once users accept their invitation, their names will appear in the user list.
- Assign the appropriate role: Owner, Administrator, or User. Simply click on their name to adjust their role. A blue highlight will indicate Administrator status — don’t forget to click save after changes.
💡 Important Tip: Avoid using redirected or forwarded email addresses when inviting users. This can lead to undelivered or lost messages.
Understanding User Roles in Practice
AdminProject offers three default user groups, designed to match real-life project team needs:
- Owners – Have full rights to all project settings. They can create and modify projects, invite users, and upload partner templates.
- Administrators – Nominated by Owners, Administrators have full rights within a specific project. Ideal for partner leads or key managers.
- Users – Can contribute content (e.g., create tasks, upload files, add events) but cannot modify project-wide settings or invite others.
Assigning Project Partners in AdminProject
One of the first steps in setting up your project in AdminProject is adding and managing your project partners. This is essential not only for keeping your project structure clear but also for accurate financial tracking, dissemination activities, and smooth integration with modules like Tasks, Timesheets, or Mobility.
How to Add Project Partners
In the “Project Partners” section (found in your project’s Settings tab), you can enter details for each participating organisation:
- Assign a number or code (e.g. P0, P1, or simply 0, 1, etc.).
- Enter the full name of the partner organisation.
- Choose the country of origin.
- Add an acronym – this will be used across modules as a quick identifier.
- Click Save to confirm.
This data becomes a reference point for AdminProject’s logic and consistency throughout your project workspace.
Link Users to Their Organisations
In the lower section of the same view, you’ll find a list of users involved in the project. It’s crucial to assign each user to the correct partner organisation.
By organising partners and team structure early and accurately, you prepare your project for operational success. At AdminProject, such small steps can make a big difference in managing complex international projects.
Need help with assigning partners or project structure? Visit our User Guide to learn more and get step-by-step support.