In the world of project management, gathering feedback is essential, but chasing partners to fill out an evaluation form can be one of the most tedious tasks for a coordinator. Whether it’s a mid-term evaluation or a post-meeting feedback form, you need high response rates to make your data meaningful. We have just released a functional update to the Evaluation module that changes how your partners are notified about pending surveys – AdminProject survey notifications.
From “Pending Items” to Direct Inboxes
Until now, when you designed a survey and clicked “Notify users,” the system placed a reminder on the user’s main dashboard under “Pending items.” While this worked well for those logged into the platform, it relied on users checking AdminProject to see their “to-do” list.
The Update: We have bridged the gap between the platform and your inbox. Now, when you trigger a notification for a survey:
- Dashboard Alert: The survey still appears in the “Pending items” section for immediate access.
- NEW! AdminProject Survey Notifications: AdminProject now automatically sends a direct email to the selected users.
This means your partners are alerted instantly, even if they aren’t currently logged into the system. It removes the need for you to send manual “Please check the platform” emails, saving you time and ensuring your evaluation stays on schedule.
Quick Reminders for Your Next Survey
While the notification system is now more powerful, the core flexibility of our Evaluation tool remains the same. To get the best results from your next survey, remember:
- Design with Purpose: Choose from 8 different question types, including Scales for Likert-style questions or Matrices for complex evaluations.
- Mandatory Responses: Use the “Required” toggle for critical questions so you don’t end up with incomplete data.
- The “Notify” Trigger: The email is sent the moment you publish and notify. Make sure to use the Preview function first to ensure everything looks perfect before it hits your partners’ inboxes.
Why This Matters
For EU-funded projects, documentation and evaluation are key to a successful final report. By automating the “reminder” phase, we’ve made it easier for your consortium to stay compliant and for you to gather the insights you need without the administrative headache.
Log in today and try out the new notification flow in your current project!
Got questions about the Evaluation module? Check out our User Guide or contact us directly!