Managing a large-scale European project often means coordinating with a consortium of partners spread across different time zones, institutions and cultures. When you log into your workspace after a busy weekend, your Activity Stream is usually packed with updates: uploaded files, reassigned and completed tasks. But let’s be honest – when you see that “M. Rossi just updated the Work Package 3 draft,” it can sometimes take a second to remember exactly which partner M. Rossi represents, what their role is, or how to reach them quickly to ask a follow-up question. To make your consortium feel a little more connected and your workflow a lot smoother, we’ve rolled out a small but highly requested update: Clickable Avatars are now live across AdminProject.
What does this mean for your daily workflow?
Until now, avatars have given you a visual cue of who was doing what. Now, they act as an interactive gateway to your team. By simply clicking on a user’s profile picture anywhere in the system, you will instantly open their profile card.
Here is how this simple update transforms how you navigate different modules within your project:
- In the Activity Stream: Spot a crucial update on your dashboard, like a change in a deliverable? Click the avatar next to the activity, grab the user’s contact details, while the context is still fresh in your mind.
- In Files & Document Management: If someone just uploaded “Final_Report_v3_UPDATED.docx,” you might need to ask them what exactly they changed. Click their face next to the file, to recall who did it – perhaps a familiar face from the last meeting?
- In Discussions and Comments: When moderating a lively debate on the project forum, it helps to know exactly who is speaking. A quick click on a commenter’s avatar reminds you of their organisation and expertise, adding vital context to their feedback.
The Core Benefits for Project Managers
- Instant Access to Contact Info: No more navigating away from your current work, scrolling through a massive list of consortium members, and losing your train of thought just to find an email address.
- Contextual Communication: You can now reach out to people exactly where the work is happening. The bridge between seeing a problem and contacting the person responsible is now just one click away.
- Humanising Remote Work: In Horizon Europe or Erasmus+ projects, it’s entirely possible to work with people for months (or years!) without meeting them face-to-face. Seeing faces and having quick access to partner profiles helps build better relationships, breaks down institutional barriers, and creates a stronger sense of team identity.
Make the Most of the New Feature: Update Your Profile!
To ensure your consortium partners can actually reach you when they click your avatar, take a quick minute to complete your profile information. Simply navigate to the top right corner of your screen and click on ‘Profile’. This will open the general tab with the ‘Edit your profile’ view. Here, alongside uploading a friendly photo, you can update your First name and Last name, set your correct Time zone, and provide your e-mail and Phone/Skype details. We also highly recommend using the About me section to briefly describe your specific role in the project. A fully completed profile acts as your digital business card, ensuring that when a partner clicks your face to ask a vital question, all your up-to-date contact details are right there waiting for them!
Try it out today!
You don’t need to configure anything or turn on any settings. The feature is already live in your workspace! Next time you log into AdminProject, try clicking on a partner’s avatar in a discussion or the activity stream, and see how much faster you can connect with your consortium.